3. Set up the printer
Sign In App supports the following Brother label printers;
- QL-710W (Wi-Fi only)
- QL-720NW (Ethernet and Wi-Fi)
- QL-810W (Wi-Fi only)
- QL-820NWB (Ethernet, Wi-Fi and Bluetooth)
- VC-500W (AirPrint only)
If you plan to connect the printer by WiFi or Ethernet, this may be a task for your IT team as it requires technical knowledge and an understanding of your network to complete.
Option 1: Ethernet (QL-720NW, QL-820NWB)
A wired Ethernet connection is the preferred option for sites with poor, limited or restricted Wi-Fi. The printer and iPad must be on the same network, so for environments with separate wired and wireless networks, you may need to configure the printer with wireless even when a wired connection is available.
To ensure the printer remains connected to the iPad at all times, we recommend assigning a static IP to the printer. By connecting the printer via Ethernet, it will automatically be assigned an IP address by DHCP. If you do not set a static IP, the Sign In App will need to be reconnected to the printer each time a new IP address is assigned.
Option 2: Wi-Fi (QL-710W, QL-720NW, QL-810W, QL-820NWB)
To connect a compatible Wi-Fi printer to your network, use the Brother software that was provided with the printer. This can also be downloaded from Brother's website using the links below;
For Windows, download BRAdmin Pro from the downloads page. For Mac, download Wireless Device Setup Wizard from the downloads page.
If you have a router with WPS capability, press the WPS button on the printer, followed by the WPS button on the printer. Please note this will not assign a static IP address.
The QL-820NWB has an LCD display which allows you to configure basic wireless settings on the device without additional software.
To ensure the printer remains connected to the iPad at all times, we recommend assigning a static IP to the printer. If you do not set a static IP, the Sign In App will need to be reconnected to the printer each time a new IP address is assigned.
Option 3: Bluetooth (QL-820NWB only)
Brother's QL-820NWB Printer also supports Bluetooth. To connect the QL-820NWB to Sign In App via Bluetooth, it must first be paired with the iPad. On the printer, navigate to the Bluetooth options and make sure Bluetooth is switched on.
On the iPad, open Settings and select Bluetooth. Switch Bluetooth on if it isn't on already and the QL-820NWB should appear in the list of Other devices. This can take a moment to search.
Tap on the QL-820NWB and after a few moments it should move to the My devices section. The printer is now connected.
While Bluetooth is a quick and easy way to connect the printer to the iPad, Bluetooth only supports one connection at a time. As a result Bluetooth is not suitable for receptions with multiple iPads connected to the same printer. To connect multiple iPads to the same printer, use either a Wi-Fi or wired connection.
Option 4: AirPrint (VC-500W only)
First connect the printer to your wireless network using the instructions provided with the printer. Make sure the VC-500W is in infrastructure mode (blue wifi symbol) before attempting to connect.
Turning off Template Mode (QL-820NWB Only) - Recommended
Brother's QL-820NWB has a mode enabled as standard which can interfere with the smooth operation of Sign In App, so we recommend you turn this mode off as soon as you can. To turn off Template Mode, press the Menu button on the printer, then use the up or down arrow keys to cycle through until you reach Template Settings. Press OK and then scroll to select Template Mode. Use the arrow keys and OK button to set this to OFF and use the Menu button to return to where the date and time are shown.
If you ever see a message on the screen saying that the print roll is an incorrect size, it will be because Template Mode is ON. Follow the steps above to clear the message and prevent it showing in the future.
We will now tell Sign In App to use the new printer.