Whether you're managing one site or many, discover how Sign In App streamlines every step of the visitor experience — from seamless sign-in options and real-time notifications to integrations, data privacy, and customizable workflows.
The complete visitor management solution for today, tomorrow, and beyond
Visitor badges are an inexpensive way to confirm every guest is who they say they are. Add your logo and choose from a range of designs or create your own.
Badge templates can be tailored to suit your requirements. If you need to draw attention to particular elements, to make them stand out or be easily readable from a distance, you can show them larger, in a black box or highlight them in red (on selected printers and labels).
Companion App
Keep your workplace safe and running smoothly with our all-in-one tool that makes daily tasks like signing in and managing your bookings effortless.
With mobile sign in, auto sign in and scheduled reminders, Companion is a quick and easy way to sign in whether you’re working on-site or remotely. The full sign in experience is supported and your team can view their sign in history.
Sign In App Companion is included in your subscription and is available to download on iOS & Android smartphones. But for your team members that don’t want to install an app, it can also be accessed with full functionality as a web app from a mobile or desktop browser.
Auto sign in is only available on iOS & Android native apps.
Contactless sign in
Allow visitors to sign in using their personal smartphone device, simply by scanning the secure QR code displayed on your reception iPad.
Contactless sign in allows you to utilise all of the flexibility that comes with custom fields, enhanced messages and policies, whilst allowing your visitors to sign in straight from their smartphone - with no need to touch the iPad screen or install an app.
The secure, dynamic QR code can be positioned anywhere on the screen and changes frequently, so it can’t be copied and used while offsite.
Custom data fields
Sign In App's Custom Data Fields empower organizations to tailor the sign-in process by collecting specific information from different visitor types.
Administrators can choose from eight field types—such as text, email, phone number, or custom dropdowns—and assign up to five additional fields per visitor group.These fields can be marked as required to ensure essential information is captured, aiding in compliance with data protection regulations like GDPR.
These fields can be displayed on printed visitor badges, providing immediate access to pertinent details like host names or vehicle registrations.
The collected data is easily exportable via CSV for reporting.
Data privacy
Sign In App gives you total control over your visitor data and visibility of staff details. Comply with the GDPR and protect guests' privacy.
Making sure you have an accurate record of everyone in the building is essential to safeguard your visitors’ safety. Sign In App allows you to do this without compromising their privacy. With privacy features built in, you have the option to hide visitor names as well as presenting your privacy policy as guests sign in.
Sign In App is committed to ensuring the security of your data. We are Cyber Essentials certified, ISO27001 certified for Information Security Management and are continually introducing features to help you manage your staff and visitor privacy and security.
Deliveries
Sign In App makes it easy to manage and organise deliveries to your reception and lobby areas. It’s perfect for busy mailrooms and unmanned areas. Sign In App can automate your delivery process, seamlessly notifying you when a package arrives.
Our smart label feature automatically finds the recipient’s name by scanning the address label using the iPad’s built in camera. There is also the option to search for the name manually for those times where the package is large, heavy or bulky.
Deliveries is available to all Sign In App subscribers at no additional cost.
Emergency evacuations
Nothing is more important than the safety of everyone on site and efficient evacuations can save lives. Ensuring everyone is signed in - visitors, employees, students or contractors - ensures no one gets left behind.
Up-to-date evacuation lists when and where you need them.
The safest evacuation report is the one you have with you. You can start or join a shared evacuation report from any mobile device, at any time.
Conduct a roll call, time the evacuation and work together across multiple devices to account for everyone on site. Updates are pushed to all devices in real-time and comments can be added and responded to.
Events
Be sure that your event invites have been sent and you are reliably tracking who attends with a warm welcome.
Our event management feature provides a comprehensive solution for seamless event attendance tracking and guest management. Designed specifically for events of any scale, the platform streamlines the entire sign-in process while offering full customization options including custom fields, badges, evacuation lists, and attendee pre-registration.
With real-time attendance tracking, branded invitations featuring QR codes for faster check-ins, and robust data collection capabilities, Sign In App eliminates the need for manual processes and paper-based systems.
Integrations
Work together with your existing systems to keep data automatically synced.
Azure Active Directory and Google Workspace integration is included in your base site subscription which means there are no setup fees or additional monthly costs.
So, if you're not using the integration currently, but decide to in the future, there is no need to worry about any price changes with your Sign In App subscription.
We integrate with MIS systems for education and our notification tools can hook into your Slack channels and MS Teams, with plans to continue expanding our integration portfolio.
Languages
Greet your visitors in their native language and ensure your employees have a seamless experience with translations across the portal, iPad app and Companion app.
Sign In App is available in a variety of languages, translated by native speakers to ensure there are no odd phrases or words used incorrectly. You can set a 'base' language for both the portal and iPad app whilst still providing the option for users to easily switch to their native tongue.
Messages, NDA & Policies
Ensure guests read and accept important information such as health & safety notices, non-disclosure agreements and privacy policies
Sign In App's messages, NDAs, and policies feature ensures comprehensive compliance management by enabling you to present and capture agreements for essential documents during the sign-in process.
The platform allows you to display multiple customizable messages, health and safety notices, non-disclosure agreements, and privacy policies tailored to different visitor groups, ensuring each person only sees relevant terms. Visitors can acknowledge agreements through simple checkbox confirmations or digital signatures, with all interactions automatically saved as PDF records that include both the agreed terms and visitor details.
Multi-site management
Streamline operations, enhance safety and maintain consistency across multiple locations globally with powerful multi-site visitor management that scales with your organization
Control all of your locations from one centralized portal. Manage a global staff list while having the flexibility to tailor operations and customize the visitor experience for each site. Whether you need to update policies, manage visitors, or track staff movements, Sign In App gives you the power to do it all in one place.
Enhance your brand’s reputation by providing a consistent, professional sign in experience every time; no matter the location. Enable staff to easily move between sites so whether they’re checking in at HQ or visiting another location, the sign in process is quick and convenient.
Notifications
Be notified by email or SMS when your visitor arrives. Sign In App automatically sends alerts to the host when a guest signs in.
As soon as your visitors sign in and select who they’re visiting, a notification will be automatically sent to their host via email, Slack, MS Teams, Companion app or SMS.
For each of your staff you can choose how they want to be notified and manage it all online. With a photo included on the email, it’s easy to greet someone personally, even if you’ve never met them before.
Need to notify catering or security? When setting up notifications for each staff member, you can also select up to 8 other people in your team to receive the same notification when guests arrive. These can easily be updated for holiday cover and sickness.
Online portal
Sign In App’s easy to use online portal gives you access to your visitor history, evacuation list and site settings from a desktop or laptop.
Our online portal provides a comprehensive web-based management interface that gives administrators complete control over their visitor management system from any desktop or laptop.
The portal features a real-time "Today" view that displays current occupancy across all visitor groups, enabling instant access to visitor profiles, custom data, photographs, and signed documents. Users can pre-register guests with branded email invitations and QR codes, manage complete visitor history with advanced search and filtering capabilities, and export detailed reports for analysis.
Pre-register visitors
The visitor experience begins long before your guest walks through the door. Start as you mean to go on with professional, branded emails sent when you pre-register your visitors.
The visitor pre-registration feature elevates the guest experience by enabling you to create professional, branded interactions before visitors even arrive on-site. The system allows administrators to pre-populate visitor information through the online portal or mobile companion app, sending customized email invitations that include company branding, visit details, directions, and QR codes for expedited check-in.
Guests can save visit details to their calendars and iPhone users can store QR codes in their digital wallet for contactless entry. The platform supports bulk imports via CSV files for large events or high-volume visitor periods, while the mobile companion app enables staff to pre-register visitors directly from their smartphones when meeting with clients.
Questionnaires
Create tailored questions, helping you streamline the sign in process for various visitor types.
Sign In App's questionnaire feature streamlines visitor onboarding by enabling you to create customized questions tailored to specific visitor groups. The system offers eight different field types for collecting essential information during sign-in, from yes/no questions to detailed data capture, while storing all responses alongside visitor records and compliance documents.
You can customize questionnaires for different visitor types to ensure efficient data collection and GDPR compliance, replace paper-based health and safety processes with digital forms, and set up automated notifications to alert team members when specific responses are provided, creating a responsive and organized visitor management experience.
Remote & mobile sign in
Sign in directly from your smartphone with our free companion app on iOS and Android.
Our remote and mobile sign-in capabilities provide comprehensive workforce tracking solutions for modern flexible working environments. The free Companion App for iOS and Android enables employees to sign in directly from their smartphones, automatically detecting whether they're working on-site, remotely, or from home.
Organizations can establish remote sites to track staff working from anywhere in the world, with location data captured during sign-in and sign-out for verification purposes. The platform generates consolidated timesheet reports that combine hours worked across both physical and remote locations, providing complete visibility of workforce activity through the secure online portal, with all data exportable for integration with other business systems.
Sign In App Tap
Use your existing door access cards and fobs to sign in on the iPad kiosk.
Sign In App Tap is designed to be compatible with existing RFID technologies you may already be using. Staff can use their current door access cards or fobs to sign in on the iPad, reducing the number of items they need to carry around.
With one tap staff can easily sign in and out, simplifying the process and saving time for you and your employees. Not only is it quick and easy, but it’s also a secure way of signing in. By using your door access cards or fobs to sign in on the iPad, you have the option of hiding the staff list from the iPad.
Safety check
Sign In App’s ID scan and safety check features give you the tools you need to manage entry requirements and comply with the latest safety regulations and guidance.
Our safety check feature provides comprehensive security and compliance tools to protect workplace environments through automated ID scanning and risk management. The feature includes ID scanning capabilities that automatically populate visitor information and store ID photos, a global block list to monitor or prevent high-risk individuals from accessing sites, and configurable access controls based on health or policy questions answered during sign-in.
You can customize responses to safety check failures, choosing between complete access prevention or automated notifications via email, SMS, Slack, Teams, or webhooks, ensuring compliance with industry regulations while maintaining efficient visitor processing.
Visitor photos
Take a photo of guests as they arrive using the built-in camera on your iPad. Improve security by including a photo on every visitor badge.
The visitor photo feature enhances site security by capturing clear visitor images during the sign-in process using the iPad's built-in camera. The system uses a timer-based photo capture that requires no screen interaction, automatically including photos on printed visitor badges and email notifications to help staff identify visitors upon arrival.
All visitor photos are stored in the online portal for easy access during security reviews or CCTV analysis, with customizable data retention settings and the flexibility to enable or disable photo capture for specific visitor groups based on your requirements.
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