Flexible tools for safer schools

Safeguard pupils, manage visitors, and save money with a smart, flexible visitor management solution. With a variety of customisable features to improve visitor and staff sign in, Sign In App is perfect for schools, colleges and universities.

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Trusted by over 6,000+ schools, colleges & universities worldwide

Elevate your school's sign in process with a smart and secure visitor management system for schools

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Save time

Speed up check-ins by 80% and free up administrative staff for other tasks. Sign In App Companion makes staff sign-ins quick and seamless too.

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Save money

Everything you need to improve school safety, at a price that doesn't break the bank - with no hidden costs. Redirect your savings toward other essential priorities.

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Ensure compliance

Easily meet national and industry regulations. Keep accurate records of every visitor without compromising privacy - so you’re always prepared for audits or inspections.

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Gain peace of mind

Control building access, keep threats out, and feel confident knowing your students, staff, and data are safe with Sign In App.

"Sign In App provides a seamless way for the College to manage everyone allowing them to sign in/out via the kiosk at reception or more conveniently by the ease of Companion app, ensuring that everyone – regardless of student, staff, or visitor – adheres to the same protocols."
– Green Templeton College, University of Oxford

Real-time safeguarding for enhanced campus security

Schools hold the ultimate responsibility of knowing who is on site at all times. Sign In App gives you real-time visibility and advanced features mean you can rest assured knowing that only authorised people are allowed on campus.

• Verify identity with background checks and visitor badges

• Present additional information and collect signed policies

• Reject sign ins if requirements are not met

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Seamless adherence to national and industry regulations

Ensuring compliance with regulations and maintaining up-to-date attendance records are a key part of critical inspections. Sign In App helps you collect and record information easily, safely and accurately. 

• Ensure compliance with GDPR and safeguarding regulations

• Record staff sign ins and governor visits

• Log late arrivals and early leavers

Quick, accurate emergency response

Be ready when it matters most.

In an emergency, every second counts. Sign In App gives you instant access to your evacuation list from any device - so you can act fast, stay organized, and account for everyone on site.

• Shared evacuation reports across teams for coordinated response
• Real-time headcounts to ensure everyone is accounted for
• Timed roll calls from any mobile device

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Create safer learning environments with customisable features

Visitor badges

Be confident that everyone on campus is who they say they are with automatic visitor badge printing, customised with information you need.

MIS integrations

Intelligent connections with your existing MIS systems makes it easier than ever to accurately record sign in activity on your site.

Multi-site management

Easy multi-site management from one portal makes Sign In App perfect for school districts and multi-academy trusts.

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Emergency evacuations

Notify team members in the event of an emergency and access a real-time, up-to-date evacuation list of everyone on campus when you need it.

Custom fields/messages

Collect the information you need from visitors and present important messages, policies and NDAs to sign and agree to.

Notifications

Set up notifications to let hosts know when a visitor has arrived or to alert school officials of any individuals that have been flagged as a risk.

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Manage your Single Central Record with Sign In App

Ensure only approved individuals are allowed on site with our Central Record add-on that has been designed with schools in mind. Replace Excel spreadsheets and easily collect & manage the information, documents and security checks you need, such as DBS checks and Right to Work documents, in one simple, secure and compliant solution for your Single Central Record. 

Always be prepared for audits and inspections
Deny further entry if relevant checks are not up-to-date
Manage incidents effectively with Incident Tracking

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Helping you stay compliant and inspection-ready

Sign In App is committed to ensuring the security of your data. We are Cyber Essentials and ISO27001 certified for Information Security Management.

Our tools help you comply with industry and national regulations such as GDPR and OFSTED.

 

All-in-one solutions solving everyday challenges in education

Scheduling

From student enrollment and mentoring sessions to urgent health and wellbeing appointments, elevate campus experience for students and staff with our Scheduling add-on. Reduce admin time and ensure a seamless experience from booking to visit.

Spaces

Ditch the spreadsheets and streamline desk, room and resource bookings. Spaces enables you to make anything bookable, be it desks, rooms, parking spots or equipment. With Companion, staff can check availability and reserve Spaces in advance or on the day.

Time & Attendance

Transform Sign In App into a robust timekeeping tool. Keep track of hours worked, record and schedule absences such as sickness or vacation and create & export reports with ease all from the same easy-to-use solution you use every day.

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“With Sign In App we quickly realised we were looking at an affordable, feature rich, simple to use solution, which uses industry standard, readily available hardware, on a secure platform, backed by a responsive development team. What’s not to like?”
– Exeter College

Frequently asked questions

Ensuring only authorized individuals enter onto campus is crucial in schools. A visitor management system allows schools to collect the required information from visitors and deny entry if requirements are not met. Keeping an accurate record of visitors and staff is also critical for audits and inspections.

Visitor management systems improve safety by giving schools full control over who is allowed on campus, enabling them to collect the information they need from visitors and employees. By signing everyone in with a VMS, schools can also get an accurate, real-time evacuation list of everyone on site in the event of an emergency whether they’re a visitor, employee or student.

Yes! Sign In App is perfect for multi-academy trusts. You can manage all of your schools from one portal and restrict who has access to each. Maintain a global staff list to allow employees to move freely between your schools.

Yes. Sign In App can integrate with MIS systems such as SIMS, Bromcom, ISAMS and more. Our MIS integration keeps your employee data automatically in sync and can enable you to write back early leavers or late arrivals.

Some of the key features to look for when looking to implement a visitor management system for schools include digital check-ins, emergency evacuations, pre-registration, visitor badges and integrations.

Ready to take your school safety to the next level?

See how Sign In App can improve safeguarding in your school.

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