Why is employee time tracking important in a visitor management system?

In today’s fast-paced business world, maximising efficiency and accountability is extremely important. As organisations strive to streamline operations and optimise productivity, the likes of visitor management systems have become increasingly popular. However, the integration of employee time tracking within a VMS is often overlooked. 

While the primary purpose of a visitor management system is to improve safety and streamline the sign in process for guests, adding employee time tracking functionality offers numerous benefits; creating a powerful solution that can significantly impact an organisation's operations. Below we take a look at just a few of the benefits organisations could unlock when having an integrated visitor management and employee time tracking solution… 

Streamlined operations

By implementing a visitor management system that includes employee time tracking, you eliminate the need for separate timekeeping systems. Centralising various functions into a unified platform helps to simplify the data collection and management process; reducing the burden on administrative staff and minimising the likelihood of errors - ensuring accurate and up-to-date records. 

Enhanced safety and security

Visitor management systems have gained popularity over the years for giving control over who is allowed on-site and giving insights of who is in the building. By also using your VMS for employee time tracking, you can be provided with real-time visibility of everyone on site which is particularly important in the event of an emergency to ensure you have precise records of the whereabouts of every individual on your site so that everyone can be accounted for. 

Improved compliance

Many industries and regions across the world have strict regulations regarding employee work hours and attendance tracking. By automatically capturing and documenting hours worked by employees when they sign in/out, organisations can easily generate reports for audits and demonstrate adherence to regulatory requirements.

Enable and embrace hybrid woking

In a world where hybrid working is the norm, traditional on-site employee time clocking systems are no longer sufficient. Organisations require solutions that tailor to the needs of remote teams and visitor management systems with employee time tracking can do just that. Regardless of where they are working, employees can clock in and out from a smartphone app or web browser. This flexibility enables you to fully embrace hybrid working while ensuring your team remains accountable for their time. 

Data-driven insights

By collecting data from employee sign ins, organisations can gain valuable insights into workforce productivity and resource allocation. Having visitor and employee sign in activity in one solution, enables organisations to analyse data to identify trends and make informed decisions on opportunities for optimisation. Some employee time tracking solutions also enable you to differentiate time spent working such as on particular projects; these insights can empower decision-makers to implement targeted strategies for enhancing productivity and performance.

Reduced costs

Efficient utilisation of resources, improved compliance, and increased accountability ultimately lead to cost savings for the organisation. By accurately tracking employee’s working hours, businesses can eliminate unnecessary overtime expenses and reduce the administrative overhead associated with manual timekeeping processes. In addition to this, combining visitor management and employee time tracking into one solution can be a lot more cost-effective than running two separate solutions.

From streamlined operations and enhanced security to improved compliance and cost savings, the benefits of integrated employee time tracking and visitor management are endless. Sign In App is the smart and flexible visitor management solution, built for the modern workplace; our Time & Attendance enhancement transforms your VMS into a robust employee time tracking tool. Get started with a free trial today here, or if you have any questions, our team is on hand 24 hours a day, 5 days a week via live chat and email; you can find all the ways to contact us here.