Visitor pre-registrations & invites

Collect the right information and prepare every visitor before arrival

Traditional visitor management starts in the lobby - ours starts at the invite. Pre-registration and invites allow you to collect information, confirm details, and complete required steps before anyone arrives on-site. From simple meeting invites to structured, multi-step visitor workflows, Sign In App ensures hosts are informed, visitors are prepared, and arrivals are fast, predictable, and compliant.

Visitor management doesn’t start in the lobby

In many organizations, visitor management begins too late:

Hosts don’t know who’s arriving or when
Required information is collected at reception, creating bottlenecks
Compliance checks happen manually or inconsistently

This slows arrivals and introduces risk. Pre-registration changes that. Visitors complete required steps in advance, hosts know who to expect, and reception teams are prepared. Issues are surfaced early, not at the front desk.

Stronger security. Smoother arrivals.

Flexible registration

Pre-register visitors via web portal, mobile app, or Outlook integration - whatever works best for your team.

Branded invitations

Send customized invites with calendar links and a personalized QR code, with the option to translate all content in their language.

Smarter event & security management

Upload guest lists, manage group registrations, approvals and pre-checks for secure sites - all in one place.

Real-time visibility & fast entry

Track visitors, anticipate busy periods, and enable instant QR sign-in to reduce lobby congestion and improve security.

Enhanced pre-registration capabilities

Registration portal

Give visitors a smooth, modern arrival with pre-registration, document uploads, and onboarding done before they arrive. Check-ins are faster, lines disappear, and reception teams get their time back - without sacrificing control.

Appointment scheduling

Every missed appointment costs time and money. Sign In App automates reminders and easy rescheduling to reduce no-shows by up to 90%. Create custom booking pages and tailored messages in minutes. Guests book, reschedule, and manage their own appointments, cutting admin work and keeping schedules on track.

API integration

Seamlessly connect to your existing systems - like HR platforms, access control, or identity providers - to automate and unify every step of the visitor lifecycle, from pre-registration to post-visit reporting.

Visitor pre-registrations built for complex workflows

Risk-based pre-registration workflows

Automate document uploads, policy attestations, and multi-stage approvals based on visitor type, location, or risk level - ensuring high-risk visits are securely vetted before arrival.

Centralized compliance & policy enforcement

Apply system-wide rules across multiple sites with flexibility for local exceptions. Maintain consistency, meet regulatory demands, and ensure every visitor completes required steps pre-arrival.

Advanced insights & anomaly detection

Leverage real-time analytics and risk assessments during pre-registration to identify unusual patterns, monitor trends, and continuously improve operational readiness.

Fully prepared - from invite to arrival

Visitor invited or scheduled
Pre-registration completed
Required information and documents collected
Approvals and checks completed; access control credentials provisioned
Visitor arrives expected, cleared, and ready to sign in

Designed for every organization

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Small businesses

Simple invites and fast arrivals.

Send branded invites with QR codes
Collect basic visitor details in advance
Reduce reception queues without added complexity

Multi-site teams

Consistent pre-registration with local flexibility.

Apply shared visitor rules, while allowing local nuance
Manage group visits and events centrally
Maintain visibility across sites

High-trust environments

Stricter controls before arrival.

Require attestations, documents, or approvals
Route higher-risk visits to compliance teams for review
Maintain complete, defensible visit records

Public sector & education

Safeguarding-ready visitor preparation.

Collect required information before arrival
Manage large group and recurring visits
Maintain audit-ready records aligned to policy

Free up your admin team with professional pre-registrations

Reduce delays, remove uncertainty, and give every visitor a smooth, professional arrival.

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Frequently asked questions

By verifying visitors before they arrive, pre-registration moves security upstream. Approval workflows, ID checks, and compliance attestations ensure only authorized guests make it to your front door.

Yes. With our registration portal, visitors can review policies, upload documents, and complete attestations before arrival - saving time while maintaining compliance.

Hosts can send branded, multilingual email invites with custom messages, calendar links, and QR codes for instant check-in.

Yes. You can bulk upload via .csv file to register multiple guests at once, ideal for training sessions, open days, or corporate events.

Pre-registration is included in all Sign In App plans, with advanced scheduling and workflow options available in higher tiers.