Safety+: How to streamline your emergency evacuation

Streamlining health and safety processes has always been at the heart of new feature releases in Sign In App, and our latest update had a big focus on improving emergency evacuations. As part of our introduction of Safety+, we released shared evacuation reports.

While our community has been able to access a real-time evacuation list anywhere, any time and on any device since the very first version of Sign In App, previously in the event of an emergency only one appointed team member could complete a roll call with Companion app. Shared evacuation reports now allow multiple colleagues to work together and complete roll calls at the same time; all updates are shared instantly so comments can be added and replied to in real-time.

So, where do shared evacuation reports fit into streamlining your emergency evacuation?

Multiple evacuation points

If you have multiple evacuation points on site, your roll calls can be completed more efficiently by having an appointed team member at each point join a shared evacuation report on Companion app.

Large number of people on site

Some sites often have a large number of people on site - take schools as an example. Accounting for everyone during a roll call in these situations can sometimes add a big chunk of time onto an emergency evacuation. With shared evacuation reports, it can be a lot more manageable and there’s no more working your way through a paper list.

Accounting for people not present

In the unlikely event that someone may not be present during a roll call (e.g. because they forgot to sign out), comments can be added on the shared report for other fire marshals to reply to in real-time. For example “has anyone seen Joe Bloggs?” “yes, he left early today”.

Seamless evacuation reporting

Previously, evacuation reports had to be emailed at the end of a roll call and it was not possible to access old reports. With shared evacuations, when a roll call has been completed in Companion app, a report is automatically stored in your online portal, making it easy to access old reports.

Perfect for schools

For schools where there are multiple groups on site that may not all use Sign In App to sign in, roll calls would previously require multiple lists to account for everyone on site. Shared evacuations now allows you to integrate with your existing MIS systems to pull through all registration data so that you can use Companion app to account for everyone on site in the event of an emergency.

Devices displaying the shared evacuation overview, roll call and completed report screens

How do you complete an emergency evacuation with shared reports?

To start a shared evacuation report:

  • Head to Companion app on your iOS or Android device
  • Tap on the evacuation symbol at the bottom of the screen
  • Tap “Start an evacuation” (ensure you have selected the correct site)
  • Use the toggle to set the filter for the report to group or evac point and tap on the relevant one
  • Tap the tick or cross to mark evacuees as present or missing (a progress circle with a percentage will be shown at the bottom of the screen)

To join a shared evacuation report:

  • Head to Companion app on your iOS or Android device
  • Tap on the evacuation symbol at the bottom of the screen
  • Join the shared report
  • Tap the tick or cross to mark evacuees as present or missing (all actions will be shared across other devices that have joined)

Ending and leaving a report:

  • Tap “Finish report
  • Tap “Close the report for all” or “Leave report
  • If the evacuation is complete, tapping “Close the report for all” will end the report for all participants; this cannot be undone.
  • If the evacuation is still in progress but you no longer need to make any actions in the report, tapping “Leave report” will only remove your device; you can rejoin after doing this if necessary.

If you have any further questions about shared evacuation reports, get in touch with our customer experience team. You can chat to us 24 hours a day, 5 days a week via live chat, or if you prefer to pick up the phone or send an email, we can be reached via those too. However, you prefer to get in touch, all of our contact details can be found here.