Visitor management system built for modern workplaces

Every visitor shapes how people experience your organization. Sign In App helps you create secure, seamless visitor check-in with cloud-based visitor management software built for today's workplaces - from a single location to global enterprises.

Secure by design. Human by nature.

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Trusted by 30,000+ organizations worldwide

What is a visitor management system?

A visitor management system helps organizations welcome visitors securely and efficiently. It replaces manual sign-in with digital visitor check-in, giving you real-time visibility, stronger security, and accurate records for every visit.

With Sign In App, every arrival is automated - from pre-registration and check-in to host notifications, badge printing, and reporting - so your team spends less time on admin and more time creating a great first impression.

Visitor check-in that keeps people moving

Great visitor experiences don't begin at reception. They begin before someone arrives.

Visitors can:

Pre-register before they arrive
Check in using a QR code
Use a self-service kiosk
Sign in on their own mobile device

Hosts are notified instantly. Badges print automatically. Every visit is logged in real time.

The result? Shorter queues at reception, less admin for your team and accurate real-time visitor records.

Everything your reception needs

Self-service visitor kiosk

Reduce queues while creating a professional first impression.

Contactless QR check-in

Give visitors the flexibility to check in using their own device.

Instant host notifications

Let employees know the moment their visitor arrives.

Automatic badge printing

Improve security and make visitors easy to identify.

Cloud-based and secure by design

Security should strengthen the visitor experience, not slow it down.

Sign In App is a cloud-based visitor management system that gives your organization complete control over visitor data while reducing the manual effort needed to stay compliant.

Every visitor record is encrypted, securely stored and available whenever authorised teams need it. You control what information is collected, how long it's retained and who can access it.

Whether you're managing a single office or a global estate, your teams work from the same secure platform with real-time visibility across every location.

A person types on a laptop displaying digital security icons, including a padlock and password field, in a softly lit indoor setting.

Built to support compliance

Compliance shouldn't be another process your team has to manage. Sign In App helps simplify it by automating the collection and storage of visitor information, creating accurate audit trails, and supporting your data governance policies. Our platform supports organizations working towards requirements including:

ISO 27001 SOC2 Cyber Essentials NHS DSPT

3 hours

reduced administrative workload weekly

80%

faster visitor & employee check-ins

5 hours

approximately saved weekly with automated reports

Learn more about our Data Security approach

Visitor management that works the way your reception does

No two receptions operate the same way.

Some welcome hundreds of visitors every day. Others manage deliveries, contractors, interviews, and client meetings alongside regular guests.

Sign In App gives you the flexibility to create visitor journeys that match your organization - not the other way around.

Whether visitors check in at a reception kiosk, use a contactless QR code, or complete registration before they arrive, every interaction follows the right workflow automatically.

All the features you need to welcome visitors with confidence

Whether you're creating a great first impression, automating reception, or preparing for an emergency, Sign In App gives you the tools to manage every visitor from one platform.

Branding & localization Platform customization Notifications Visitor badges Contactless sign-in Pre-registrations & invites Activity dashboard Evacuation management Reporting

One platform, every location

Whether you manage two offices or two hundred, Sign In App makes it easy to standardize visitor management across your organization while giving every location the flexibility it needs.

Built to scale

One platform for every location
Consistent policies, branding, and reporting
Location-specific visitor workflows
Real-time visibility across every site
Centralized reporting and administration
Local flexibility with enterprise oversight

From growing businesses to global enterprises, Sign In App helps you deliver a consistent visitor experience at every location.

Learn more about multi-site visitor management

Explore our Enterprise solutions

Why organizations choose Sign In App

Trusted by 30,000+ locations
From single offices to global enterprises, organizations rely on Sign In App to welcome visitors securely and professionally.
Fast to deploy
Get up and running in days, not months, with a platform that's easy to configure and simple to manage.
Built for the modern workplace
Visitor management, employee sign-in, emergency evacuation, and workplace management - all in one connected platform.

A visitor management system built for every workspace

No two workplaces welcome visitors in the same way. A corporate office, school, hospital and manufacturing site all have different security requirements, visitor journeys and compliance obligations. Your visitor management system should adapt to each without adding complexity.

Schools and education

Know exactly who’s on campus. Improve safeguarding and respond faster in emergencies.

Healthcare environments

Balance efficiency with control in sensitive environments, while maintaining accurate records.

Manufacturing & logistics

Control access across operational sites with safety briefings, compliance workflows, and real-time tracking.

Corporate offices

Create a professional arrival experience with fast check-in, branded journeys, and instant notifications.

Explore Sign In App's visitor management system

Take a tour and see how Sign In App can help your organization streamline visitor management.

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Ready to transform the way you welcome visitors?

Whether you're replacing a paper visitor book or looking for a better visitor management system, Sign In App helps you create safer, smarter and more welcoming workplaces.

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Frequently asked questions

Visitor management software is a digital system that manages how visitors, contractors, and guests enter and leave your workplace. It replaces paper sign-in books with a secure, real-time process that gives you visibility of who's on-site, supports compliance, and creates a better arrival experience.

Modern visitor management software typically includes visitor pre-registration, self-service kiosk check-in, host notifications, badge printing, visitor tracking, and reporting - all designed to improve security while reducing manual administration.

A visitor management system is crucial for maintaining security, protecting visitor and employee data, and ensuring the safety of everyone on site. It helps organizations know who is on-site, prevents unauthorized access, and creates a professional first impression for visitors.

A visitor management system should include digital check-in, visitor tracking, pre-registration, badge printing, and host notifications. It should also offer secure data handling, reporting tools, and integrations with workplace systems to support compliance and operational efficiency.

Visitor management is used across industries including education, healthcare, manufacturing, and corporate offices. Any organization that receives visitors can benefit from improved security, compliance, and a more efficient check-in process.

Sign In App is an iPad based solution, so you will need an iPad and a Bouncepad stand. However you do have the option to use Sign In Points which are printed posters with a QR code for guests to scan and complete the sign in process from their personal smartphone which is great for areas where an iPad may not be suitable. For visitor badges, you’ll also require a Brother printer. You can find all of our hardware options here.

The cost of a visitor management system varies depending on features, number of locations, and scale. Most providers offer subscription-based pricing, allowing organizations to start small and expand as their needs grow.

Visitor data is secure when managed through a system with encryption, access controls, and compliance certifications. A modern visitor management system allows organizations to control what data is collected, how it’s stored, and who can access it.

Sign In App offers 6 different data regions to store data which include UK, US East, US West, EU, Canada and Australia. You can select your choice of data center when starting a trial or purchasing a subscription.