Desk & meeting room booking

Smart space booking for modern, hybrid workplaces

Hybrid work works best when spaces adapt to people. Sign In App Spaces brings desks, rooms, and bookable resources into one flexible system - letting you decide what can be booked and how. Employees plan their day with confidence, facilities teams see how space is really used, and everything runs through our dedicated Companion App for employees.

Hybrid work shouldn’t be hard

Without a proper desk and meeting room booking system, managing hybrid work quickly becomes messy:

Desks are limited, and availability isn’t clear before people arrive
Meeting rooms are double-booked or underused
Facilities teams lack real utilization data
Office space planning is based on assumptions

Clear booking and real-time visibility turn a chaotic office into a well-run one. A connected desk and meeting room booking system helps employees plan their day, enables teams to coordinate smoothly, and gives facilities leaders the data they need to make smarter space decisions.

Make anything bookable with Spaces

Desks

Meeting rooms

Breakout areas

Parking spaces

Equipment

EV charging points

Desk and resource booking tailored to your workplace

Customizable space booking

Make any space bookable - desks, rooms, parking, equipment, EV charging - with flexible configuration.

Self-service floor plans

Upload or create floor plans with a simple drag-and-drop editor so employees can see exactly where they’re booking.

Hybrid work coordination

Reserve desks, check availability, and see who’s onsite through an intuitive booking experience.

Granular booking controls

Set permissions by space, zone, or team with flexible access rules.

Smart space rules

Configure bookable days, buffer times, capacity limits, and downtime with ease.

Utilization insights

Clear reports on occupancy, usage trends, and optimization opportunities.

Advanced search & filters

Use custom tags and attributes to quickly find the right workspace.

Unified platform experience

Book spaces through Sign In Companion - the same app used for entry and daily workplace access.

Bookings, redefined by intelligence

Forget endless searches and complicated systems. With our AI-powered Companion Assistant, booking a desk, room, or parking spot is as simple as asking.

No more searching for availability. No more switching tabs. Just ask the Assistant - and move on with your day.

Ask things like:

Book me a desk next to Jack tomorrow
Find me a meeting room at 2pm next Wednesday
Book me parking every morning next week

Smartphone interface displays a conversation with an AI agent about booking a hotdesk and parking in London for September 17-18. A sample interface then shows the confirmed booking details completed by the AI companion.

For organizations managing desks & meeting spaces at scale

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Advanced meeting management

Upgrade to our advanced tool for managing room bookings, scheduling, catering, and AV setup - with Outlook integration for seamless coordination across multiple locations.

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System integrations

Connect space booking data with workplace, reporting, or operational systems through APIs for deeper insight and automation.

Simplified, streamlined desk and resource booking for employees

Employees can see real-time desk and room availability
Desks or rooms are booked on the spot or in advance
Teams can book coordinate in-office days with ease
Spaces are used efficiently as planned
Usage data drives smarter space decisions

A graphic office floor plan is shown with arrows highlighting the bathrooms, when a desk is available, and the capacity of a meeting space. Some stats are overlayed showing the total booking numbers of various spaces like desks, meeting rooms, breakout areas and parking spaces

Built for every organization

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Small businesses

Make hybrid work simple and predictable.

Easy desk and room booking
Clear visibility into availability
No complex setup

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Multi-site teams

Coordinate space across locations.

Shared booking standards
Local flexibility
Central insight into usage

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Public sector & education

Support shared, multi-use spaces.

Clear booking rules
Transparent usage reporting
Budget-conscious planning

Experience smarter space management

Give every employee a clear, easy way to work hybrid and every facility manager the insight to plan ahead with desk & meeting room booking that works how you work.

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Frequently asked questions

A desk booking system removes the guesswork from hybrid work. It helps employees find a space, know when colleagues are in, and avoid overcrowding or empty zones. For facilities teams, it provides accurate utilization data - showing which spaces are used, which aren’t, and how to plan for future needs.

Desk booking lets employees reserve workspaces through the Sign In Companion app, available on iOS, Android and from a web browser. They can see what’s available, book a desk, and check when colleagues are in - all from one place.

Yes. You can make any space or resource bookable: desks, meeting rooms, breakout spaces, parking, EV chargers, equipment, and more. Each space can have its own rules, permissions, and availability.

No. Everything happens inside the Sign In Companion app they already use for sign-ins, evacuations, and pre-registrations. No extra tools, no extra accounts.

Absolutely. You can upload existing floor plans or build them using the drag-and-drop editor. No consultants or expensive space-mapping tools are required.

Yes. Our advanced meeting management tool can sync with Outlook so bookings stay consistent across both systems. Our advanced tool unites room booking, catering/services, and visitor check-in in one platform - so from invite to exit, everything stays smooth and connected.

Desk & meeting room booking is available on our Enhanced & Pro plans. See pricing here.