Visitor Badges & Badge Printing

Clear identification sets expectations

In many workplaces, it’s not always easy to identify visitors:

You can’t visually distinguish who is a visitor vs employee
Front desk staff have to manually create badges
Badge standards vary by site or don’t exist

This makes it difficult for teams to know who is approved to be on-site. Automated visitor badges fixes this - identification is clear, consistent, and tied directly to your sign-in workflows and access decisions.

Two people are walking through an office foyer talking to each other. One is holding a tablet while the other is wearing a visitor ID badge on a lanyard.

Professional badges. Safer workplaces.

Branded visitor badges

Create professional badges with your logo, colours, and layout to reflect your organization and reinforce trust.

Instant visual security

Give your team immediate clarity with visitor badges that clearly show visitor type and status.

QR-enabled re-entry

Printed QR codes allow visitors to sign out and return quickly without repeating registration steps.

Customizable badge editor

Design badge layouts centrally using an intuitive editor, then apply them consistently across sites.

Consistent standards

Ensure badge content aligns with security policies and emergency procedures across locations.

Reliable, simple printing

Print badges instantly using supported Brother QL printers over WiFi or Bluetooth - fast to deploy and easy to manage.

For environments that require consistency at scale

Scalable badge management

Print on a visitor’s first visit, every visit, or only when required - with centralized, customizable templates that keep branding consistent across all sites.

Event-ready badge printing

Handle high-volume printing for open days, training, and events without slowing down arrivals or creating queues.

Clear identification from arrival to departure

Visitor signs in
Badge printed automatically
Identification visible throughout the visit
Re-entry and sign out handled via QR code
Records retained and auditable

Ready for every team

Two people are shaking hands in the reception of a small business

Small businesses

Professional identification without setup overhead.

Easy badge templates
Instant printing
Clear visitor identification

A bright, open workspace with indoor plants and glass panels, with blurred people moving about

Multi-site teams

Consistent badge standards everywhere.

Centralized templates
Local printing
Unified identification across sites

A person stands holding a laptop, in a highly regulated environment with lots of server racks and IT equipment in the background

High-trust environments

Clear identification aligned to security needs.

Access-aware badges
Consistent visual standards
Support for emergency procedures

The front of a large educational institute under a sunny, blue sky and surrounded by trees and greenery

Public sector & education

Visible identification that supports safety.

Clear visitor roles
Affordable printing
Welcoming but controlled experiences

Frequently asked questions

Visitor badges create instant visual clarity. They show who is authorized, where they’re allowed to go, and why they’re on-site - helping staff quickly identify visitors, strengthen access control, and maintain a safe environment. Badges also reassure guests that your workplace takes security and professionalism seriously.

Yes. Sign In App lets you create fully branded visitor badges with logos, visitor types, access permissions, QR codes, and expiry details. No design experience required - just use our intuitive badge builder and use templates or build from scratch.

Absolutely. You can tailor badges for contractors, guests, volunteers, vendors, and employees - with different layouts, access labels, and permissions.

Sign In App supports Brother QL wireless thermal printers. They’re fast, reliable, inexpensive to run, and connect easily over WiFi or Bluetooth. Learn more about our compatible hardware.

Yes. Badges can print automatically as part of your visitor workflow, whether visitors check in on a kiosk, via QR code, or through a mobile sign-in experience.

You choose. Print badges on a visitor’s first visit, every visit, or only when needed - depending on your security policy and site requirements.

Core badge printing is included in all plans.

Visitor badges

Clear identification sets expectations

Professional badges. Safer workplaces.

Branded visitor badges

Instant visual security

QR-enabled re-entry

Customizable badge editor

Consistent standards

Reliable, simple printing

For environments that require consistency at scale

Scalable badge management

Event-ready badge printing

Clear identification from arrival to departure

Ready for every team

Small businesses

Multi-site teams

High-trust environments

Public sector & education

Related features

Create professional visitor badges

Frequently asked questions

Why are visitor badges important in a visitor management system?

Can Sign In App print branded visitor badges?

Can badges be customized for different visitor types?

What printers work with Sign In App for visitor badges?

Does visitor badge printing work with mobile and kiosk sign-in?

Are visitor badges required for every visit?

Is ID badge printing included in all Sign In App plans?