Visitor Screening & Risk Insights

Security shouldn’t start at the front door

Traditional visitor screening happens at the door, but here’s the reality:

Reactive visitor approvals and checks create delays, uncertainty, and risk
Hosts often lack context when approving visitors on the spot
High-trust environments need more than simple a yes/no sign-in
Manual approvals don’t scale across sites, teams, or risk levels

Centralized, streamlined visitor approvals & risk insights bring clarity before anyone sets foot on site. With early insights and clear approvals, you’ll know who to expect and how to handle each visit - before anyone shows up. Risks are flagged, guests are pre-cleared, and arrivals feel effortless.

Clear insight. Confident decisions.

Advance information gathering

Registration portal capabilities that capture essential visitor details and compliance requirements before arrival

Simple approval workflows

Streamlined approval processes with mandatory pre-registration options for locations requiring advance authorization

Watchlist screening

Automated screening against customizable watchlists to identify potential security concerns before visitors arrive on-site

Enhanced risk & approval features

Risk assessments

Targeted risk detection - from third-party risk scoring to sex offender register checks - designed for high-trust environments and child safeguarding.

Background verification

Criminal records checks and fraud screening integrated directly into pre-arrival workflows, complete with detailed reporting and risk scoring.

Educational compliance

Specialized safeguarding support with DBS checks and SCR management, ensuring visitors meet education-specific requirements with automated compliance tracking.

Advanced visitor approvals & risk insights

Comprehensive risk intelligence

Full screening integration with detailed reports and custom logic that adapts to visitor type, facility sensitivity, and organizational risk policies.

Multi-step authorization

Advanced approval paths with dynamic routing, escalations, detailed review, and complete audit trails for high-security or regulated environments.

Continuous compliance monitoring

Ongoing verification after initial approval ensures visitor status stays valid throughout their relationship with your organization.

Advanced workflow automation

Dynamic branching logic and enterprise integrations orchestrate screening, approvals, and decision-making in a single, unified process.

Fully informed - from invitation to arrival

Visitor invited or pre-registered
Information collected
Screening & checks run in the background
Approvals routed and decisions surfaced
Visitor arrives cleared, expected, and prepared

Designed to work across every environment

Two people are shaking hands in the reception of a small business

Small & growing teams

Simple pre-approval and watchlist screening without slowing visitors down.

Pre-register visitors and collect required details upfront
Screen against watchlists and route for approval automatically
Create a clean audit trail from day one - without extra admin

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Multi-site organizations

Consistent approval logic with local flexibility.

Centralize visitor and contractor records across locations
Apply role-based screening that adapts by site or region
Maintain visibility and control without forcing one-size-fits-all rules

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High-trust environments

Deep screening, layered authorization, and continuous monitoring.

Screen and approve foreign nationals before arrival to support ITAR requirements
Collect nationality details during pre-registration
Route high-risk visitors through additional approval layers
Maintain a complete, defensible audit trail

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Public sector & education

Safeguarding, compliance workflows, and audit-ready processes.

Verify identity during pre-registration
Tie background checks to visitor roles and access levels
Track ongoing status for frequent visitors and volunteers
Control contractor and vendor access to reduce safety and operational risk
Approve access to restricted areas and sensitive zones

See intelligent visitor screening in action

Strengthen security without slowing anyone down and move from
reactive checks to proactive insight.

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Frequently asked questions

Approvals & risk insights shift security upstream by gathering information early, screening visitors against watchlists, and surfacing potential risks before they reach your site.

Visitors may be asked to provide identification, compliance documents, policy acknowledgements, and other required details based on your organization’s security needs.

Absolutely. You can manage your own internal lists, use external sources, or apply different screening rules based on visitor type or site sensitivity.

Yes. You can reject a sign in and notify a relevant staff member for further action if an individual doesn’t meet your internal watchlist requirements.

A lot of our features for visitor approvals & risk insights are built in as core features. However some of our advanced approvals & risk insight capabilities such as background checks and educational compliance are available in our Enhanced and Pro plans. See pricing and feature breakdowns here.

Yes. With the full REST API and webhook capabilities, your team can connect Sign In App to internal systems or custom workflows.

Yes. You can add translations for custom fields, policies, group names, and workflows, supporting global rollouts.

Branding, templates, and custom fields are available on all plans. Advanced workflow builder, integration development, and white-labeling are available on higher tiers. See pricing here.

Visitor approvals & risk insights