Desk & meeting room booking

Book desks, rooms, and workplace resources with confidence

Sign In App Spaces is a desk booking system designed for hybrid teams - combining desk, meeting room, and resource booking in one platform.

Employees plan their day with confidence, facilities teams see how space is actually used, and everything runs through the Companion App they already use.

Hybrid work shouldn’t be hard

Without a clear desk and meeting room booking system, hybrid work creates friction fast:

Desks are limited, and availability isn’t clear before people arrive
Meeting rooms are double-booked or underused
Facilities teams lack real utilization data
Office space planning relies on guesswork

Clear desk & room booking with real-time visibility turns that friction into flow. A connected desk booking system gives employees certainty, helps teams coordinate their time onsite, and gives facilities leaders the data to plan smarter, not harder.

Make anything bookable with Spaces

Desks

Meeting rooms

Breakout areas

Parking spaces

Equipment

EV charging points

Flexible desk, room and resource booking for hybrid workplaces

Customizable space booking

Make any space bookable - desks, rooms, parking, equipment, EV charging - with flexible configuration that fits how your teams actually work.

Self-service floor plans

Upload or create floor plans with a simple drag-and-drop editor so employees can see exactly where they’re booking before they arrive.

Hybrid work coordination

Reserve desks, check availability, and see who’s onsite through an intuitive experience designed for hybrid teams.

Granular booking controls

Set permissions by space, zone, or team so the right people can access the right spaces at the right time.

Smart space rules

Configure bookable days, buffer times, capacity limits, and downtime with ease - without adding admin overhead.

Advanced search & filters

Use custom tags and attributes to quickly find the right workspace, not just the available one.

Utilization insights

See how your office is really used with clear reports on occupancy, usage trends, and optimization opportunities.

Unified platform experience

Book spaces through Sign In Companion - the same app used for entry, safety, and daily workplace access.

Bookings, redefined by intelligence

Forget searching, filtering, and disconnected tools. With our AI-powered Companion Assistant, booking a desk, room, or parking spot is as simple as asking.

Type “Book me a desk near marketing tomorrow” or “Get me parking every morning next week.” It’s done instantly.

No friction. No guesswork. Just the space you need, when you need it.

For organizations managing desks & meeting spaces at scale

Advanced meeting management

Upgrade to our advanced tool for managing room bookings, scheduling, catering, and AV setup - with Outlook integration for seamless coordination across multiple locations.

System integrations

Connect space booking data with workplace, reporting, or operational systems through APIs for deeper insight and automation.

Streamlined desk and resource booking for employees

Employees can see real-time desk and room availability
Desks or rooms are booked instantly or in advance
Teams can coordinate in-office days without back-and-forth
Spaces are used as planned, not left empty or overcrowded
Usage data drives better space decisions over time

Desk & room booking built for every organization

Two people are shaking hands in the reception of a small business

Small businesses

Make hybrid work simple and predictable.

Easy desk and room booking
Clear visibility into availability
No complex setup

A bright, open workspace with indoor plants and glass panels, with blurred people moving about

Multi-site teams

Coordinate space across locations.

Shared booking standards
Local flexibility
Central insight into usage

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Public sector & education

Support shared, multi-use spaces.

Clear booking rules
Transparent usage reporting
Budget-conscious planning

Experience smarter space management

Give every employee a clear, easy way to work hybrid - and every facilities leader the insight to plan ahead. Desk and meeting room booking that works the way your organization works.

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Frequently asked questions

A desk booking system removes uncertainty from hybrid work. Employees can find a space, see when colleagues are in, and avoid overcrowding or empty zones. Facilities teams get accurate utilization data - showing what’s used, what’s not, and how to plan next.

Employees book desks through the Sign In Companion app on iOS, Android, or web. They can see availability in real time, reserve a space, and coordinate with colleagues, all in one place.

Yes. You can make any space or resource bookable: desks, meeting rooms, breakout areas, parking, EV chargers, equipment, and more. Each space can have its own rules, permissions, and availability.

No. Everything happens inside the Sign In Companion app they already use. No extra tools, no extra accounts.

Yes. Upload existing plans or build them using the drag-and-drop editor. No specialist tools or consultants required.

Yes. Our advanced meeting management tool syncs with Outlook so bookings stay consistent across systems, while also handling catering, services, and visitor coordination in one place.

A hot desk booking system lets employees reserve desks on demand rather than having fixed seating. It supports flexible, hybrid work by making it easy to find and book available desks across the office.

Office desk booking provides real-time visibility into how desks are used. This helps reduce wasted space, avoid overcrowding, and make better decisions about office layout and capacity.

Yes. Sign In App Spaces combines desk booking, room booking, resource booking, and utilization insights in one platform, helping you understand how your workplace is used and plan space more effectively.

Hybrid desk booking supports teams who split time between home and office. Employees can plan ahead, book desks when they need them, and coordinate in-office days with their team.

Desk and meeting room booking is available as part of Sign In App Spaces. Contact us to find the right plan for your organization.