Streamlined Notifications for Enhanced Visitor Management

Don’t leave visitors waiting in reception

In many workplaces, arrivals are missed or handled inconsistently:

Hosts don’t know visitors have arrived
Messages are sent too late or to the wrong people
Teams rely on reception staff to pass information on
Critical updates are buried in inboxes or chat tools

These delays create confusion, especially across busy or multi-site environments. A structured notification layer fixes this. Alerts are triggered automatically, routed intelligently, and delivered where teams already work.

Instant alerts. Better coordination.

Instant arrival alerts

Hosts are notified the moment a visitor signs in for a prepared, personal welcome.

Multi-channel delivery

Reach hosts through SMS, email, Teams, Slack, or push notifications so guests aren’t left waiting.

Team-wide coordination

Automatically notify assistants, security, or facilities, with Entra ID and Google sync keeping contacts accurate.

Smart, rule-based alerts

Trigger alerts for VIPs, compliance issues, or flagged activity using powerful, flexible notification rules.

Enhanced notification capabilities

Webhook integration

Trigger custom webhooks from notification rules to connect visitor activity with your existing systems and automated workflows.

Notifications built for complex operations

Complete lifecycle integration

Trigger alerts at any point in the visitor journey and connect them to corporate apps for coordinated response.

Interactive alerting

Enable Slack acknowledgments, response tracking, and two-way communication so alerts drive action, not just awareness.

Advanced trigger logic

Build intelligent rules that interact with external systems and automate complex business processes based on visitor activity.

Seamless communication for every visit

Visit scheduled or pre-registered
Relevant teams notified in advance
Arrival alert sent instantly
Updates shared as needed
Sign-out or completion recorded

Designed for every organization

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Small businesses

Simple alerts that keep things moving.

Notify hosts instantly on arrival
Use email or mobile notifications
Avoid missed or delayed welcomes

Multi-site teams

Consistent communication across locations.

Apply shared notification rules
Route alerts based on site or role
Keep teams aligned without manual coordination

High-trust environments

Notifications that support compliance and control.

Trigger alerts for exceptions or flagged activity
Coordinate responses across teams
Maintain traceable notification records

Public sector & education

Reliable alerts for busy, shared environments.

Notify multiple stakeholders automatically
Support safeguarding and visibility needs
Ensure arrivals never go unnoticed

Frequently asked questions

Notifications keep hosts and teams informed in real-time, reducing delays, preventing missed arrivals, and enabling more prepared, personable interactions.

Yes. You can notify assistants, security, facilities, catering, or any stakeholder who needs to know - automatically and without manual coordination.

Sign In App supports SMS, email, Teams, Slack, and Companion app push notifications, giving teams flexibility across devices and working styles.

Absolutely. Smart rules can send alerts based on visitor responses, compliance checks, approval status, or risk indicators.

No. Entra ID and Google sync keep host lists accurate, ensuring messages always reach the right person without ongoing maintenance.

Yes. Through webhooks and application integrations, notifications can trigger actions or workflows in other business systems.

Core host notifications are available on all standard plans. Advanced capabilities such as advanced triggers are available on higher tiers. Check our pricing page for full feature availability.

Notifications

Don’t leave visitors waiting in reception

Instant alerts. Better coordination.

Instant arrival alerts

Multi-channel delivery

Team-wide coordination

Smart, rule-based alerts

Enhanced notification capabilities

Webhook integration

Notifications built for complex operations

Complete lifecycle integration

Interactive alerting

Advanced trigger logic

Seamless communication for every visit

Designed for every organization

Small businesses

Multi-site teams

High-trust environments

Public sector & education

Related features

Stay informed without chasing updates

Frequently asked questions

How do notifications improve visitor management?

Can notifications go to more than just the host?

What notification channels does Sign In App support?

Can notifications trigger based on visitor type or risk level?

Do notifications require manual setup for each host?

Can notifications integrate with our existing systems?

Are notifications available on all plan tiers?