Meeting management that goes beyond
basic bookings

Advanced room booking, catering and visitor management built for organizations with complex needs.

Trusted by leading organizations globally

Solving the gaps standard tools can't

Outlook and other standard tools might reserve a room - but they can’t manage the real-world complexity of modern workplaces.

Meetings is built for scale, helping you coordinate across locations, manage recurring bookings, and deliver seamless guest experiences - without the chaos.

Standard tools

Standard meeting room tools often cause more problems than they solve - double bookings, clashing calendars, manual catering coordination, no visibility into costs, and no setup or breakdown time. They lack privacy controls for shared spaces and don’t integrate well with other workplace systems.

Meetings by Sign In App

Meetings simplifies booking with a unified platform for rooms, resources, and people. It automates catering, setup, invites, and scheduling—plus offers cost tracking, conflict detection, and multi-timezone support. With Outlook add-in access, it works for everyone, everywhere.

One system for people and places

Say goodbye to fragmented tools and endless back-and-forth. Meetings by Sign In App unites room booking, services, and visitor check-in in one platform - so from invite to exit, everything stays smooth and connected. Book rooms, add services, and welcome guests without the manual workarounds that waste time.

  • Reserve rooms with smart conflict detection and built-in setup/teardown time
  • Add catering, AV, and facilities requests in one simple step - notifications included
  • Pre-register guests and send QR codes for fast, secure check-in
  • Track service spend by department to stay on budget and in control
sia_Meetings_002
sia_Meetings_003

Digital displays for smarter room booking

No more mystery meetings. No more awkward knock-knock interruptions. With room display panels, availability is visible the moment you need it, right outside the door.

Connected to Microsoft Exchange, Google Workspace, or Meetings, displays show live availability across your panels and office screens, so teams can see what’s free, what’s booked, and what’s next, without guesswork.

From the panel itself, teams can:

  • Book, check in, or extend meetings in seconds
  • Auto-release empty rooms when no one shows up, freeing wasted space
  • Report issues instantly, sending alerts straight to facilities

Make your rooms work harder and your people waste less time looking for them. Available as a standalone purchase. Talk to our team to get started.

Features that let you do more with every meeting

ZvF_5rVsGrYSvtro_PageIcons_sia_sched_ico_008_mcsch

Smart room booking

Book rooms across sites and time zones directly in Outlook or online, with built-in conflict detection to prevent double bookings.

fork_spoon

Catering & services

Reserve rooms and request catering, AV, and setup in one flow - with automated notifications and spend tracking.

Ztmai7zzk9ZrXCqn_PageIcons_sia_spaces_ico_002_meetingrooms

Advanced room set up

Easily access layouts and build in setup and teardown time so every room is prepared and reset on schedule.

ZvF_6LVsGrYSvtrt_PageIcons_sia_sched_ico_010_msmanage

Multi-tenancy privacy

Enable shared spaces without compromising privacy, keeping calendars, attendees, and data secure across tenants.

desktop_windows

Real-time availability & Display

Display live room availability on screens for instant booking, reducing clashes and reclaiming unused space.

bar_chart_4_bars

Reporting & analytics

Use detailed dashboards to analyze usage, optimize hybrid policies, and track service costs for smarter workplace planning.

Get in touch

Turn data into smarter workspaces

Don’t just manage meetings - learn from them. Meetings gives you the insights to shape better policies and smarter spaces. It’s more than just reports - these are tools for transforming how your workplace runs.

  • Identify peak days and usage patterns to support hybrid work
  • Monitor catering and service spend for better budget alignment
  • Optimize every square foot with data that drives real decisions
sia_Meetings_004

One solution. Lower costs. Stronger workplace.

Meetings isn’t just a room booking tool - it’s an integral part of our visitor management solution. By managing meetings and visitors in the same system, you reduce overhead, close security gaps, and give both guests and employees a smoother, more connected experience.

Reduced risk: Know exactly who’s on site and why.

Better ROI: Maximize every square foot and service ordered.

Happier people: A workplace experience that feels organized, welcoming, and worth the trip in.

Contact us to learn more about how Meetings can elevate meeting management in your organization.

Frequently asked questions

Meetings is designed to manage everything around room bookings—scheduling, catering, AV setup and more - making it ideal for organizing and running meetings across multiple locations. 

It’s ideal for industries that manage a lot of high-cost meetings with internal and external stakeholders, such as professional services, government & public sector, and multi-tenant/shared workspaces.

Spaces, on the other hand, focuses on managing where people work, like desks or day-to-day internal meetings, helping teams reserve workspaces and optimize floor plans in dynamic or hybrid environments. Spaces also doesn’t have the advanced integration capabilities or Display features that Meetings offers. 

In short, Meetings supports how people gather, while Spaces supports where they work.

Absolutely. Whether you host meetings on-site, completely remote or a hybrid of the two, Meetings can be tailored to work for you. 

Yes and you can have full control so that company A cannot see what company B is booking or who they are having a meeting with. They can only see that the meeting room is booked in the given time from someone outside of their organization.

Ready to make your meetings smarter?

See how Meetings could work for you and book a free no-obligation demo with our team.